ChemSWLive - v2.10 October 2009 eNews

v2.10 October 2009 eNews

ChemSW Best Practices eNews Welcome to ChemSW's monthly eNewsletter. This issue focuses on Best Practices solutions to enhance your productivity and efficiency using sustainable software solutions.		ChemSW Best Practices eNews Volume 2, Issue 10 October 15, 2009 In This Issue: eMolecules Web Service Integrates CISPro with eMolecules Plus Chemical Search Engine Improve EH&S Reporting Accuracy with Integrated Regulatory Lists Eliminate Transcription Errors with Paperless Inspections Automate Equipment Calibration with IMCSLive Best Practices Tip: Leverage Time and Cost Savings to Drive Successful Chemical Inventory Management
eMolecules Plus Chemical Search Engine Now Integrated with CISPro Global and CISProLive Integration of eMolecules Plus Chemicals Database with ChemSW’s CISPro Inventory System Streamlines Chemical Buying and Management Processes ChemSW has just signed a partnership agreement with eMolecules Inc, the provider of the world’s most efficient chemical structures search engine, that integrates CISPro Global and CISProLive with a new web services version of eMolecules’ popular Chemical Search Engine known as eMolecules Web Service. eMolecules Plus is the only chemical search solution that combines a robust chemical structures database of more than 5.5M unique commercially-available chemical structures from the most important chemical suppliers with a one-stop chemical compound procurement system. When integrated with CISPro, Chemists, Lab Managers, Purchasing Managers, and EH&S professionals can now stay within the CISPro environment to search for available chemicals and compounds, order materials, and have the purchase record ready to speed receipt, thus eliminating the need to create another material record. Find out more >>> Improve EH&S Reporting Accuracy with Integrated Regulatory Lists Quickly and easily meet regulatory control requirements for regulated chemicals and toxic substances with ChemSW's new Regulatory Lists module. This invaluable module integrates 3E Company’s popular Ariel Global Chemical and Regulatory Content with CISPro, enabling users to better manage regulated materials on site. The new integrated solution automatically flags chemicals that are subject to regulatory control, matches the list to the chemicals in inventory, and provides customized reports to ensure regulatory compliance. • Quickly verify and report chemicals on site • Determine immediately the real-time amount of regulated materials on site • Mitigate the amount of chemicals on site if quantities are high • Generate accurate, automatic regulatory reports • Ensure regulatory compliance with SARA, Tier II, OSHA, DHS, EPA, etc. Find out more >>> *Paperless Inspections using Site Inspection Live* Eliminate Transcription Errors** ChemSW's new Site Inspection Live solution automates the process of safety and equipment inspections. Now, simply upload your inspection forms to a handheld to perform fast, mobile inspections for any type of asset or process -- from fire extinguishers to instruments to hazardous materials -- and download the data into SI Live for reporting. It's fast, simple, and accurate. With this easy-to-use mobile inspection software you can collect inspection data anywhe and eliminate transcription errors that occur when re-inputting inspection data into your computer. The reporting tools can track remediation issues and automate email notification of inspectors and maintenance personnel. Find out more >>> Automate Equipment Calibration Scheduling with IMCSLive Not only does IMCSLive enable your lab to automatically schedule periodic maintenance and inspection events as well as track, monitor and report those events using an extensive array of customizable reports, it can automate event scheduling, including: • Easily schedule preventative maintenance events • Event scheduling flexibility includes event definition for quickly setting the maximum number of times to perform the event, such as weekly, monthly or yearly • Automatically schedule periodic maintenance and inspection events on laboratory equipment and instruments • Schedule, track and report inspections on laboratory instruments and equipment. Find out more ... >>> Best Practices Tip for the Month Leverage Cost and Time Savings to Drive Successful Chemical Inventory Management Using the Right Type of Laboratory Chemical Inventory System Can Optimize Inventory Management and Reduce Costs Manage Chemical Costs More Efficiently Chemical purchases and management are often perceived as being a small percentage of overall operating costs, while in reality they can have a significant impact. Lack of information on chemical usage affects the ability to manage chemical costs efficiently, leading to underestimating the resources required. For instance, if chemical in existing inventory can’t be found, then more must be ordered. If misplaced chemicals are found after expiration, they must be discarded, resulting in wasted inventory. And, chemicals that are not retested in a timely manner before expiration must also be discarded. Discards increase expenditures. Take Control of Chemical Management Taking control of chemical management with a shared, real-time inventory solution that uses bar-codes to ensure accuracy, provides quick access to in-house materials. Users know what’s in stock and where to get it. Management knows how fast materials are being used and what they cost. Accounting knows when to order more and how much. It sounds so easy and straightforward, and it should be, but certain things need to occur to make this shared inventory solution work. For starters, chemical management requires basic compliance: the system must be used the way it is supposed to be used. Deploy Time-Saving Software Solutions Successful chemical inventory solutions deliver a system that’s easy to use and easy to integrate with other systems in the organization. Users shouldn’t need to go through hoops to pull items from inventory. Training should be minimal; an easy to use system is one that doesn’t require much training, is easy to remember how to use, and takes only a few hours to learn. Above all, keep in mind that the right software saves time. Electronic solutions expedite processes in ways that manual records can not. An integrated inventory solution takes minimalistic approaches, such as Excel spreadsheets, and launches your capabilities into the stratosphere. To find out more about how you can succeed at chemical inventory management, please request a complementary copy of ChemSW's white paper entitled Best Practices in Chemical Inventory Management, click here.
		ChemSW's Best Practices White Papers • Best Practices in Chemical Inventory Management Effective chemical inventory management involves not only getting the right inventory in the right place at the right time in the right quantity, but also controlling the activities involved • How to Survive a Chemical Management Audit Eliminating chemical safety deficiencies in the workplace can enable organizations to satisfy regulatory requirements and pass workplace chemical audits • Pharmaceutical Pilot Plants Leverage Best Practices to Accurately Manage Chemical Inventory in a Regulated Environment Delivery of real-time, accurate information about inventory status ensures greater cost control while supporting validation requirements • Best Practices in Fire Code Reporting Addressing chemical fire code requirements in the laboratory enables organizations to satisfy safety and regulatory requirements
		The Cost of Chemical Management Chemical inventory costs involve more than just the cost of the inventory itself; these costs include activities associated with management of that inventory. There are three components to chemical inventory management: management, procurement, and disposal. A survey by Chemical Strategy Partnership entitled Chemical Management Services (CMS) Industry Report 2004 found that chemical management costs between $1.00 and $10.00 for every dollar of chemical purchased. This means that an organization purchasing $300,000 in chemicals also spends an additional $300,000 to $3 million managing those chemicals. These high costs are due to the hidden expenses required to manage those chemicals, such as compliance, safety, disposal and floor space. You should be able to reduce the amount of chemicals purchased if you can determine where pockets of excess inventory exist, but the most important goal in this case is to gain control of the processes associated with chemical inventory management to achieve cost containment. An efficient solution can significantly lower your inventory management costs. The CMS survey also found that organizations with an effective chemical inventory management solution reported net savings of 5%-20% in the first year of implementation. Over the first three years, most providers estimated a 5-10% savings per year or more.
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